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Letting Terms & Conditions

1) Fees & Commissions.

Fees are due and payable immediately on a tenant entering into a tenancy agreement with the Landlord. It is agreed that Fairview Estates CP Ltd will deduct such fees due from rent monies collected. In the event of a local authority demanding repayment whether in part or in full of housing benefit from Fairview Estates CP Ltd and where the funds being demanded have been passed to the Landlord, then I/We hereby acknowledge that I/We (the Landlord) shall be responsible for refunding all monies to the agent without any deductions whatsoever and immediately.

Should the property at any time be sold to the tenant introduced by Fairview Estates CP Ltd the Landlord will be liable to a charge of six months loss of commission as compensation.

2) Sole Agency/Sole Letting Rights.

Fairview Estates CP Ltd will be the sole Letting Agents from the date of this Agreement †thereafter until terminated in writing, by either party, giving 14 days notice.† Should the property be let during our agency period, all fees will be payable Fairview Estates CP Ltd irrespective of the introducer. During the period of Sole Agency the Landlord will not instruct any other agent to let the property.

I/We confirm that no introduction of a prospective Tenant has already been made.† The right is specifically reserved to terminate this agreement at any time if the terms and conditions are unacceptably changed by the Landlord or become unacceptable to Fairview Estates CP Ltd. In these circumstances, the cancellation fee, as outlined overleaf, would then become payable.

3) Insurance.

The Landlord is hereby advised to ensure that there is insurance cover in force in respect of buildings, and contents if applicable, and that the insurer is aware that the property is available for letting.† The insurance company must also be notified of the date of occupancy.† In addition, if the tenant is claiming housing benefit the insurer must be made aware of this fact.

4) Residence/Domicile.

In the event that the Landlord takes up residence outside the United Kingdom, then, in accordance with the Finance Act 1995, a deduction in respect of Income Tax will be made until a valid exemption certificate is obtained from the Inland Revenue and lodged with Fairview Estates CP Ltd.

5) Mortgage.

I/We, (the landlord(s)), hereby certify that should this property be the subject of a mortgage agreement, prior permission has been sought and obtained from the mortgage lender and that I/We have a copy of this authorisation which I/We am/are willing to produce on request for the letting of the property.

6) Deposits.

Deposits taken from tenants are held by Fairview Estates CP Ltd as stakeholder who act as arbitrators. Deductions can only be made from this deposit once a claim against it has been substantiated by Fairview Estates CP Ltd and, where appropriate, valid receipts have been obtained. Disputes arising as a result of a claim against deposit money held are subject to the arbitration as outlined in this agreement.

7) Bank Details.

The clientís money, obtained from both deposit and rent, is held with:

∑†††††† (Insert Branch Name).

∑†††††† The sort code of the bank is ________.

∑†††††† The deposits are held in account number ________________.

∑†††††† The rent is held in account number ________________.

∑†††††† No interest will be paid on money held within either account whether the accounts are interest-bearing or not.

8) Legal Requirements.

It is illegal to let the property until we have been issued with current safety records:

a) † Gas Safety (Installation & Use) Regulations 1994. I/We accept that gas appliances and installations must be checked and found to be safe by a CORGI registered engineer annually. I/We undertake to ensure that the above mentioned property is inspected in accordance with the aforementioned regulations annually. If you require Fairview Estates CP Ltd to have the safety check carried out on your behalf, prior to a tenantís occupation, the fee is required to be paid in advance.

b) † Electrical Equipment (Safety) Regulations 1995. I/We hereby certify that the wiring at the property in both fixed electrical equipment and the building itself meets all electrical and fire safety regulations. I/We acknowledge that the appliances must be checked on an annual basis and agree to ensure a suitably qualified contractor is instructed to do so annually. Before a formal lease can be signed, a certificate must be issued by a qualified contractor initially and annually thereafter. If you require {COMPANY} to have the safety check carried out on your behalf, prior to a tenantís occupation, the fee is required to be paid in advance.

c) † Smoke Alarms. I/We hereby acknowledge that, where smoke alarms are installed at a property, I/We shall be responsible for ensuring that they are fully functional and fitted with new batteries (unless hard-wired) before a new tenant moves into the above mentioned property.

d) † Furniture and Furnishings (Fire) (Safety) Regulations 1993. All soft furnishings in furnished or partially furnished properties must comply with fire resistance requirements that came into force in 1988. I/We confirm that in relation to the above mentioned property no furniture exists which in any way contravenes these regulations.

The above mentioned regulations are subject to change and I/We accept responsibility for ensuring that any amendments to either existing legislation and conditions made mandatory by new legislation are fully met. I/We except that Fairview Estates CP Ltd have the right to have mandatory work and / or inspections undertaken at the property if I/We fail to comply with any act of legislation affecting my property. I/We hereby agree that this does not make Fairview Estates CP Ltd responsible for doing the work and agree to meet all cost incurred ensuring the tenancy complies with legislation.

7) Data Protection.

The landlord(s) hereby acknowledge(s) and agree(s) to the agent storing information relating to both the property and the landlord on computer.

8) Definition.

Landlord. The person who, by signature hereunder, instructs Fairview Estates CP Ltd to act as Sole Letting Agent and thereby agrees to be bound by this agreement whether in the capacity of owner or duly authorised person.

*All charges may be subject to change given a minimum ninety days notice.

I/We have read and understood the Terms and Conditions stated herein and duly name Fairview Estates CP Ltd as Sole Letting Agents.

For more information on Lettings, Contact Fairview Estates: Tel: 0115 958 7791 | info@fairviewestates.co.uk
4 Heritage Mews, High Pavement, Lace Market, Nottingham, NG1 1HN

Voted the best Nottingham letting agents 2013, 2014 & 2015
Customer service is our number one priority

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